Find below a description of the main roles and responsibilities in project organisation from a project management point of view.
Project Manager
- Is a member of the IT department working in one of the IT groups
- Is responsible for delivering results according to the plans
- Coordinates the project core team making effective use of allocated resources
- Ensures the creation of project artefacts like project plans and project reports, following the project management methodology defined by the PMO
- Manages stakeholders and project communication
- Monitors project status and reports regularly to the relevant review boards
- Escalates issues when necessary
PMO Team Member
- Is also a member of the IT department working in one of the IT groups but also contributes to the PMO
- Defines and maintains the project management methodology that is used to manage projects in IT, by providing and maintaining up to date project lifecycle workflows and templates
- Supports project managers throughout the whole project lifecycle, in particular:
- Provides up to date training material
- Provides up to date project templates and checklists
- Ensures project artefacts are of good quality
- Supports the relevant review boards in their decision making process, in particular:
- Maintains the project catalogue up to date
- Provides project dashboards and reports that meet the needs of the relevant boards
- Maintains the project documentation repository
Project Management Office
- Maintains the IT project catalogue and relevant project dashboards
- Maintains a central repository for project related documentation
- Defines the IT project lifecycle
- Provides IT project management templates and checklists
- Supports and train IT project managers
Project Portfolio Review Board
- Asses projects against IT strategy on a regular basis
- Controls projects budget, schedule and resource utilisation
- Recommends corrective actions in case of deviations from the project plan
- Decides whether projects are continued, rescoped or discontinued
Demand Management Review Board
- Reviews and prioritises project requests
- Ensures requests are aligned with IT strategy, security and data policies
- Validates project proposals
- Assigns resources to projects